Files

The MySafe Files feature allows users to store their personal and team corporate files in a secure and auditable environment.

Functionalities

Add, edit, view, share, deactivate, reactivate, and track the version history of your files.

Applicability

• Protect your personal and team corporate files.
• Share your files securely with other MySafe users and external users.
• Gain visibility into your files and the changes made.

Use case

Project document management
Primary actor: Lucas (Project manager at a construction company).
Summary: this use case demonstrates how Lucas uses the MySafe Files feature to store and manage project documents, securely share data with the team and external stakeholders, and maintain version history for auditing purposes.

Basic flow

1. Document storage: Lucas needs to store a project contract that contains confidential terms and deployment details. He uploads the contract to MySafe, ensuring that it’s secure and accessible only to authorized individuals.

2. Editing and updating: after several meetings, some specifications in the contract are changed. Lucas accesses MySafe, downloads the document, updates it, and uploads the file again using the edit option. The system automatically saves both the previous and the new version, allowing him to track changes over time.

3. Secure sharing: Lucas needs to share the updated contract with an external consultant. He sends the document using MySafe’s One-time share feature establishing a deadline for access, after which the sharing is automatically revoked.

4. Traceability and control: MySafe logs all actions related to the document, such as access, edits, and sharing. Lucas can view a detailed log to monitor who accessed the document and when, ensuring data management complies with the company’s compliance guidelines.

Benefits

• Security and confidentiality: Lucas ensures that all project documents are protected from unauthorized access, loss, or corruption.
• Efficient document management: the ability to keep a record of all document versions and easily review histories optimizes change management and decision-making.
• Simplified collaboration: controlled and secure sharing with other MySafe users and external users facilitates effective collaboration without compromising security.
• Exemplary compliance: with all actions tracked and documented, Lucas can strictly adhere to regulations and data governance policies.