This document provides information about the External share report screen, which displays the sharing of items with users who don’t have a MySafe account.
Requirements
- External sharing permission granted by the MySafe administrator.
Path to access
- On Segura, in the navigation bar, hover over the Products menu and select MySafe.
- In the side menu, select Sharing center > External share.
Actions menu
| Item | Type | Description |
|---|---|---|
| Actions | Dropdown menu | Displays the options Batch import, Print report, Export CSV, and Schedule report. |
Search fields
| Item | Type | Description |
|---|---|---|
| ID | Text field | Filters items by their identification code in Segura. |
| Name | Text field | Filters items by their identification name. |
| Type | Text field | Filters items by their type. The options are Password, File, Note, and API secret. |
| Start date | Date picker | Filters items by the start period of the sharing. |
| Expiration | Date picker | Filters items by the sharing expiration period. |
| Recipient | Text field | Filters items by the recipient's email address. |
| Remaining accesses | Text field | Filters items by the number of remaining accesses until the sharing expires. |
| Status | Dropdown menu | Filters items by their status. The options are Approved, Finished, Cancelled, and Error. Clear the field to enable the All option. |
Report fields
- ID.
- Name.
- Type.
- Date: date and time when the external sharing was made.
- Recipient.
- Expiration: date and time when the sharing link expires.
- Remaining accesses: number of accesses available to the link within the expiration period. The options are Unlimited or a number indicating the number of times the person can access the link before it expires.
- Status.
- Actions:
- Revoke: opens the confirmation pop-up to revoke the sharing with options Yes or No. Available for shares with Active status**.** When revoked, the expiration date of the link is updated to the moment the sharing was revoked.
- Forward URL access: opens the confirmation pop-up to resend the email with the sharing link with options Yes or No. Available for shares with Active status.
- History: opens the External sharing history screen.
info
By default, the report displays 30 records per screen. To go to the next screen, click the forward button at the end of the report.
External sharing history screen
This screen displays information about an item shared with a user who doesn’t have a MySafe account.
| Item | Description |
|---|---|
| Event | Displays the action performed on the externally shared item. The options are Item shared, Item accessed, Link resent, Sharing expired, and Sharing revoked. |
| ID | Displays the event identification code in Segura. |
| Date | Displays the date and time of the event. |
info
By default, the report displays 30 records per screen. To go to the next screen, click the forward button at the end of the report.