---
title: "Files"
slug: "mysafe-files-screen"
updated: 2026-11-03T14:48:14Z
published: 2026-11-03T14:48:14Z
canonical: "docs.senhasegura.io/mysafe-files-screen"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://docs.senhasegura.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Files

# **Files**

This document provides information about the **Files** report screen, which displays files accessible to your **MySafe** user. It allows you to view, add, edit, share, disable, enable, and restore previous versions of the items.

## Path to access

1. On Segura™, in the navigation bar, hover over the **Products menu** and select **MySafe.**
2. In the side menu, select **Files**.

## Actions menu

| Item | Type | Description |
| --- | --- | --- |
| **Add** | Button | Directs to the **Add file** screen. |
| **Enable** | Button | Available after selecting at least one item, it enables multiple items simultaneously. |
| **Disable** | Button | Available after selecting at least one item, it disables multiple items simultaneously. |
| **Share** | Button | Available after selecting at least one item, it shares multiple items simultaneously. |
| **Actions** | Dropdown menu | Displays the options *Batch import, Print report, Export CSV*, and *Schedule report*. |

## Search fields

| Item | Type | Description |
| --- | --- | --- |
| **ID** | Text field | Filters files by their identification code in Segura™. |
| **File** | Text field | Filters files by their identification name. |
| **Tags** | Text field | Filters files by associated keywords. |
| **Shared** | Text field | Filters files by their sharing status. The options are **Yes** or **No**. Clear the field to enable the **All** option. |
| **Owner** | Text field | Filters files by the user who added them to **MySafe**. |
| **Last use** | Date picker | Filters files by the period they were accessed. |
| **Status** | Dropdown menu | Filters files by their activation status. The options are **Enabled** or **Disabled**. Clear the field to enable the **All** option. |

## Report fields

- **Checkbox**: used for batch actions.
- **Code**.
- **File**.
- **Size**: file size in B, KB, or MB.
- **Tags**.
- **Shared**.
- **Owner**.
- **Last use**.
- **Status**.
- **Actions**:
  - **View file**: opens the **File details** screen with all file information.
  - **Share**: opens the **Share** screen.
  - **Edit**: opens the **Edit file** screen.
  - **Disable**: opens a confirmation pop-up with **Yes** and **No** options.
  - **History**: opens the item's version history screen.

          info

          

By default, the report displays 30 records per screen. To go to the next screen, click the forward button at the end of the report.

### File details screen

#### General tab

This tab allows users to view general information about the item.

| Item | Description |
| --- | --- |
| **Name** | File identification name. |
| **Owner** | User who added the file to **MySafe**. |
| **Last Use** | Date and time when the file was last downloaded. |
| **Tags** | Keywords associated with the file. |
| **Notes** | General information about the file. |
| **Download** | Downloads the file to the user's device. |

          Attention

          

Avoid exposing sensitive data and only download files on safe, trusted devices.

#### Sharing tab

This tab displays information about the item shared with other **MySafe** users.

| Item | Description |
| --- | --- |
| **Member** | Name of the **MySafe** user with access to the file. |
| **Can view** | Indicates permission to view the file details. This column always shows **Yes** for shared items. |
| **Can edit** | Indicates permission to edit the file details. The options are **Yes** or **No**. |

### Share screen

This screen allows users to select **Internal** to share files indefinitely with **MySafe** users or **External** to share files temporarily with people who don’t have a **MySafe** account.

#### Internal sharing

| Item | Type | Description |
| --- | --- | --- |
| **Users** | Dropdown menu | Searches **MySafe** users by name or personal groups. |
| **Access permission** | Checkbox | Sets file access permissions. The options are **Can view** (default) and **Can edit**. |
| **Remove user** | Button | Removes the selected user. |

### External/One-time share screen

#### Prerequisites

- **External sharing** permission granted by the **MySafe** administrator. More information in [How to configure MySafe](/v4-2/docs/how-to-configure-mysafe).

| Item | Type | Required | Description |
| --- | --- | --- | --- |
| **Name** | Text | No | Displays the file identification name. |
| **Type** | Text | No | Displays the item type. The options are *Password, File, Note*, and *API secret*. |
| **E-mail address of the recipient** | Text field | Yes | Enter the email(s) of the person(s) with whom the file will be shared. |

**Sharing details section**

The expiration date is subject to the permissions set by the administrator in the **Global administration > Sharing options** menu.

If the administrator has set the expiration date to **1 hour**, a user attempting to select a period longer than 1 hour, such as 24 hours, will receive an error message stating that the selected period exceeds the maximum limit defined by the administrator.

| Item | Type | Required | Description |
| --- | --- | --- | --- |
| **Expiration time*** | Dropdown menu | Yes | Defines the period during which the shared item will be accessible. The options are *1 hour, 24 hours, 1 week, 30 days*, or *Customized*. Selecting **Customized** enables date and time fields for personalized selection. |
| **Maximum access*** | Radio button | Yes | Sets the number of times the recipient can access the shared item within the defined period. Options: *Unlimited, One time share*, or *Customized*. Selecting **Customized** enables a field to specify the number. |

### Add/Edit file screens

The **Add file** and **Edit file** screens share the same fields.

| Item | Type | Required | Description |
| --- | --- | --- | --- |
| **File*** | Upload field | Yes | File to upload to **MySafe**. **Maximum**: 500 MB. |
| **Tags** | Text field | No | Keywords to categorize the file. |
| **Notes** | Text field | No | General information about the file. |

### History screen

On this screen, users can view and restore previous versions of a file.

#### Search fields

| Item | Type | Description |
| --- | --- | --- |
| **File** | Text field | Filters file versions by name. |
| **Author** | Text field | Filters file versions by the user who made changes. |
| **Version** | Text field | Filters file versions by version number. |
| **Version date** | Text field | Filters files by the period they were modified. |

#### Report fields

- **File**.
- **Size**.
- **Author**.
- **Version**.
- **Version date**.
- **Actions**:
  - **View file**: opens the **Version details** screen.
  - **Restore version**: restores the selected file version.

          info

          

By default, the report displays 30 records per screen. To go to the next screen, click the forward button at the end of the report.

#### Version details screen

This screen allows users to view information about the selected version of the item.

| Item | Description |
| --- | --- |
| **Name** | File identification name. |
| **Creator** | Name of the user who added the file to **MySafe**. |
| **Editor** | Name of the user who modified the file. |
| **Tags** | Keywords associated with the file. |
| **Notes** | General information about the file. |
| **Start date** | Date and time when the file was added to **MySafe**. |
| **End date** | Date and time when the file was modified. |
| **Download** | Button that opens a confirmation pop-up with **Yes** or **No** options to download the file. |
| **Restore version** | Button that restores the selected version and briefly changes to “**Restored!**” when clicked. |