Private groups

Private groups in MySafe function as individual digital vaults within MySafe, allowing for granular and secure organization and control of access to work credentials without compromising the company's security policy.

Functionalities

• Micro-segmentation of access: securely and controllably share credentials, notes, files, and API secrets only with colleagues who need them.
• Custom organization for projects and clients: create groups to organize credentials according to projects, clients, or areas of expertise. This facilitates the management of multiple projects and ensures that the correct information is always within reach.
• Enhanced compliance and security: the individualized management of personal groups, integrated with MySafe, keeps the company in compliance with information security policies, ensuring the protection of credentials even when shared in a controlled manner.

Applicability

• Protect confidential project information: manage access to development servers, client control panels, and management platform credentials, ensuring that only authorized project members have access.
• Management of shared accounts by department: marketing, finance, or sales teams can use Private groups to share access credentials to their work tools, maintaining organization and security.

Use case

Protecting access to the marketing platform
Primary actor: Laura (digital marketing analyst)
Summary: this use case demonstrates how Laura uses MySafe’s Private group feature to share access to the company's social media management platform only with the marketing team, without granting access to other teams.

Context:
Laura needs to share the social media management platform credentials with her team (intern and coordinator), but for security and confidentiality reasons, this information must not be visible to other teams using MySafe.

Basic flow

1. Create a private group "Marketing": Laura accesses MySafe and creates a private group called "Marketing."
2. Add marketing team members: Laura adds the intern and the marketing coordinator to the "Marketing" group using their registered email addresses in MySafe.
3. Add marketing platform credentials: she adds the access credentials to the platform on the Passwords screen in MySafe.
4. Share credentials with the "Marketing" group: Laura shares the credentials with the "Marketing" group, giving them only view permissions.
5. Marketing team accesses the platform: the intern and marketing coordinator can now access the social media management platform using the credentials shared with the "Marketing" group in a secure and controlled manner.

Conclusion

MySafe’s Private groups allow employees to share work information and credentials securely and granularly, without compromising the confidentiality of information within the company. The individualized management of groups, integrated with the MySafe platform, ensures security and compliance with company policies.